Background checks are mandatory for any adult rostered on a team that may or may not have access to children.
In order to facilitate meeting the above mandate, leagues should fully familiarize themselves with the live scan process.
Hosting A Live Scan Event
To meet the needs of our leagues, Capital Live Scan can be scheduled for local events sponsored by the league. To schedule an event with Capital Live Scan, please email firstname.lastname@example.org and include the below information:
- Complete address of the location of the proposed live scan event.
- Complete contact name and phone number of the event coordinator
Please also make reasonable arrangements for the following:
- Copies of the Request for Live Scan form (can also be printed by the applicant upon completing the online registration)
- An electrical outlet for live scan equipment
- Cover from the sun/elements for live scan operator and equipment
Please remind applicants that a valid government issued form of photo-identification will be required, e.g. Driver’s License, ID Card, Passport, Alien Registration Card). Please also note that there is a 15 person minimum for onsite sessions.
Grandfathering Live Scan Results
If your league/club is new to Cal North and had completed live scan prior to affiliating with Cal North, you may qualify to have your league/club’s results grandfathered. Please review the criteria to see if you qualify.
Cal North Pass/Fail Criteria
All California Department of Justice criminal history reports are assessed based on the criteria below.
- No information received back from the California Department of Justice (DOJ) concerning a conviction or arrest report is a PASS.
- A conviction reported by the DOJ for crimes of violence, crimes against children, sex crimes, or possession of an illegal substance for intent to sell, shall be a FAIL.
- An arrest reported by the DOJ for crimes of violence, crimes against children, sex crimes, or possession of an illegal substance for intent to sell, shall be a SUSPENSION until the case is resolved and reported. At that time a PASS or DENIAL/FAIL will be determined.
- Any other information reported back from the DOJ, not fitting the absolute criteria specified in (b), will be evaluated on a case-by-case basis.
The Appeals Process
When the California Department of Justice (DOJ) reporting results in a FAIL or SUSPENSION decision, a letter of suspension or denial, including a copy of the DOJ report, is sent to the adult.
An adult with a ‘denied’ status has 14 days from the date of the letter to submit a letter requesting an appeal. The adult can bring court records stating information has been expunged, no longer on probation, letter of recommendation from court that they are no longer at risk, etc., to the appeal meeting.
This in-person appeal meeting will be conducted by the Chairman and/or First Vice Chair.
An immediate decision is made on suspension. Decision may be:
- A permanent fail
- To advise the adult to resubmit after their record has been expunged
- To advise adult to be Live Scanned again in a year and re-reviewed